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landlord confirmation

landlord confirmation

Would you like to move into a new apartment in Germany? Then it is always necessary to register with the residents' registration office of the city or municipality. You need a valid identity card or passport to register a confirmation of residence. On this page you will find all the important information.

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The landlord confirmation: I beg your pardon?

Basically one is Landlord confirmation is a mandatory document from the landlord for the residents' registration office and proof that you as a tenant are allowed to live in the landlord's apartment and that you are actually at home there. The landlord confirmation should be handed over to you together with the rental agreement. Some people also call it the landlord's certificate or the moving-in confirmation. No official predefined form is required for the confirmation, but it should already contain the following data:

  • Name, address and handwritten signature of the landlord
  • Names of all reportable persons in the household
  • Address of the rental apartment
  • Date of moving in or moving out
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Who is the landlord?

The landlord is, so to speak, someone who lets someone else use an apartment. This is often the landlord, but brokers and property managers, for example, can also take on the function of landlord. The owner of the apartment does not necessarily have to be the landlord. There are also some specific cases:

  • In the case of subletting or shared accommodation, the main tenant is the landlord.
  • When moving into the parental home, the parents are the landlords.
  • If you are the owner of the apartment, you must complete the certificate yourself and add a statement showing that you are the owner.
  • If you own a second home, you must also register there.

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How's that going? Subtenants or family members?

Do you live with your partner or family? Then these people should not necessarily be mentioned in the rental agreement. The tenant acts as a kind of landlord. Also if a subtenant lives with you, you do not have to enter a confirmation from the landlord. The main tenant is then the landlord and should inform and confirm the sub-tenant’s move-in and move-out at the residents’ registration office.

How is the transmission carried out? landlord confirmation?

You can choose how you want to send the confirmation of the landlord. The tenant can have the landlord fill out the form and hand it in personally to the residents' registration office. The landlord can also send it by post and hand it over to the tenant in writing. Electronic transmission (online) is also possible. You will receive an assignment feature from the landlord, which you should indicate when you register.

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When do you need so a landlord confirmation?

If you have just moved into a new apartment, then you must submit a confirmation of housing to the residents’ registration office or the citizens’ registration office within 14 days. So there is a reporting requirement. If you permanently leave your old address and move somewhere else, then by law you are required to register at that new address.

Do you then also need to certify the move out? no A few years ago, there was an obligation to report both moving in and moving out, so today only moving in has to be reported. An exception to this is the Moving abroad. If you want to deregister in Germany, then you also need a confirmation of the move from the landlord.

Caution: Sensitive penalties are threatened without confirmation from the landlord

The landlord confirmation was actually introduced as a means of fighting crime. The main tenant cannot register with a specific address without this document. He needs explicit permission and confirmation from the landlord that he can and will live in the apartment. The landlord has the obligation to inform the authorities about the current occupant. In this way he can assure the authorities that it is not a bogus address.

Danger! In the event of late re-registration, incomplete or incorrectly filled out forms and bogus registrations, landlords face fines of €1000 to €50,000. If you have not received the confirmation from the landlord in time, you must notify the registration office.

 

If you have further questions about the confirmation from the landlord, we are at your disposal Schwalbe moving company at your disposal.

 

More moving tips on the subject residence, notice of termination and GEZ.

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